Job Information
Robert Half Receptionist in San Diego, California
Description
Our client is a leading financial services firm dedicated to providing comprehensive financial solutions to our clients. We are seeking a professional and friendly Receptionist to be the first point of contact for our clients and visitors, ensuring a welcoming and efficient office environment.
Job Description:
Responsibilities:
Front Desk Management:
Greet clients, visitors, and employees with a warm and professional demeanor.
Answer and direct incoming phone calls promptly and courteously.
Manage the reception area, ensuring it is clean, organized, and presentable at all times.
Client Interaction:
Assist clients and visitors by providing information and directing them to the appropriate person or department.
Maintain a high level of customer service and professionalism in all interactions.
Handle client inquiries and provide basic information about the firm’s services.
Administrative Support:
Manage incoming and outgoing mail and deliveries.
Schedule and confirm appointments and meetings.
Maintain office supplies inventory and place orders as needed.
Perform data entry and maintain accurate records and databases.
Assist with the preparation of documents, reports, and presentations.
Communication:
Serve as a liaison between clients and staff, ensuring effective communication.
Notify staff of visitor arrivals and manage the visitor sign-in process.
Handle confidential information with discretion and professionalism.
Office Coordination:
Coordinate meeting rooms and ensure they are set up and ready for use.
Assist with organizing company events and meetings.
Support the administrative team with various tasks and projects as needed.
Requirements
High school diploma or equivalent; additional education or certification in office administration is a plus.
Minimum of 2 years of experience in a receptionist or administrative role, preferably in a financial or professional services firm.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Professional appearance and demeanor.
Ability to handle sensitive and confidential information with discretion.
Strong customer service skills and a client-focused attitude.
Ability to work independently and as part of a team.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .